Invent EMR Solution - Appointment Screen
Invent EMR Solution – Appointment Screen
The Appointment Module within Invent Medical EMR System allows managing patient appointment with ease and convenience. The module is designed to interact graphically with users to manage appointments of all clinic’s/hospital’s operatories from a single screen. It serves more than just a module for appointment creation, but also as a status screen for each patient from the moment an appointment is made till he leaves the clinic/hospital. Additionally, based on our experience of working with numerous clinics/hospitals, this module was built to allow users to create an appointment within seconds to avoid patients having to wait for long on the phone.

Invent EMR Solution - Patients List Screen
Invent EMR Solution – Patients List Screen
Invent EMR Solution - Confirmations Screen
Invent EMR Solution – Confirmations Screen
Invent EMR Solution - The Family Screen
Invent EMR Solution – The Family Screen
The Family Module within Invent Medical EMR System connects all family memebers registerred within the clinic/hospital under a single family account. This allows easy balance and insurance tracking, as well as eases of communication between the family guardian and the clinic/hospital.

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With the Invent SmartCard reader, you can easily create patient file with single click.

Additionally, the Family Module allows editing patient’s personal details as well as adding patient’s photo. The Family Module is capable of storing lots of information about a patient, most clinics/hospitals are overwellmed by the amount of information it can capture about a patient; however, it does not stop there. For Clinics/Hospitals ambitious to capture more information about their patients, the Family Module has advanced capabilities allowing users to add whatever fields they desire that are not already available in the module.

The Family Module allows linking an Insurance Plan to the patient’s file. Thu, governing the way the patient gets charged based on this plan. Invent Medical EMR System provides a powerful engine to create and allocate insurance plans that ensures ease of operation and at the same time accurate calculations. It is an engine capable of handling multiple insurance plans for the same patient. It is a versatile engine that is designed to cater for all insurance scenarios. The insurance plan engine can then be integrated with the payment and reporting system. Not to forget its incredible ability to perform online claims by communicating with Insurance Company Servers.

 

Invent EMR Solution - The Billing & Account Screen
Invent EMR Solution – The Billing & Account Screen
The Account module is where the patient’s finances are organized. It lists financial transactions related to patients whether it is a charge or a payment. It automatically captures due payments based on the procedures performed within the treatment rooms.

Invent EMR Solution - The Payment Plan (Schedules) Screen
Invent EMR Solution – The Payment Plan (Schedules) Screen

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Invent Medical EMR is fully integrated with QuickBooks 2015 software for perfect account management

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Main Features

    1. The account module is an integration tool that automatically links our EMR application to the QuickBooks Pro 2016 Accounting Suite. Integration is only  applicable to QuickBooks Pro Desktop version and not other applications.
    2. All transactions such as payments & adjustments will be reflected into the accounting system.
    3. Patients in the EMR are automatically passed onto the accounting system as customers
    4. Procedures are automatically passed onto the accounting system as invoices
    5. Payments in the EMR will be represented as payments against invoices while discounts as general journals.
    6. Due outstanding for patients in the EMR will match due customer balances on corresponding invoices
    7. The integration is seamless between the two application and entries are generated automatically.
    8. Corresponding accounts and GL setup will be automatically configured once in the system. Credit card transactions are reflected as per Bahrain’s standard. That is calculating the percentages automatically into separate GL accounts and reflect the entries next business days.
    9. The insurance calculation is automatically reflected into designated account GL/entries, another extremely advanced feature. Invent EMR has the only working insurance module in Bahrain for medical clients.
    10. This is an advanced tool which we worked on and tested for a year. It requires additional support and follow up.
    11. Needless to say, the integration will ease your accounting process. You will have more time to concentrate on real accounting rather than data entry and passing details from one system to another

invent ory
With Invent Inventory Management system, you can keep track of your entire consumable/POS items.

The system will help you:

1. Sell items directly to patients (pills , pain killers , tooth brushes …etc). This is a POS-like interface just like the touch screens you see in retail shops.

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POS items sold to patient will show in their purchase receipt.

2. Consumables: tracking medical particles(cottons, disinfectants, porcelain , silver amalgam, gloves, plastic syringe, pills, anaesthesia, composite resin fillings , gold!, ..etc).

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Consumables can be linked to a medical procedure/patient. Patients can be charged or not charged depending on the scenario.

A dermatologist may for instance use 1 vial by default for a standard Botox session while utilising an extra 0.5 vial and inform the patient he/she will be changed for the extra medical ingredient song with the standard procedure cost.

3. Reporting : like no other medical system in the whole country, a very dynamic and comprehensive reporting tool which will help you track both the inventory and the costing of your medical stockable items.

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You can even “dynamically” design your own report, right from within the system.

Reports can be exported to PDF/excel for extra feasibility.

4. Automated notifications: get automated emails reminding you when to “re-order” items finishing soon (by preferred minimum entity) and get notified when you are running out of a particular inventory or consumable!

5. Automatically integrated to the accounting system if you have it. (Enterprise edition , linked directly to the QUICKBOOKS Accounting system)

6. Permission and security control: set who can use the POS to sell medical inventory and assign admin roles to change inventory system parameters to your best business logic-interest.

Above all: it works for all medical specialities!

Invent EMR Solution - The Treatment Screen for General Practitioners (GPs)
Invent EMR Solution – The Treatment Screen for General Practitioners (GPs)
During the patient’s first visit, a diagnostic session takes place to identify the treatment needs and the procedure that needs to take place; this will be normally identified by the doctor. As this is taking place in the Progress Module within Invent Health Management System, the system is automatically creating a treatment plan at the background. It is a completely automated process where no human interaction is required. The treatment plan can be directly printed or emailed to the patient, thu showing the patient from the first visit what exactly need to be done over the forthcoming visits. Beside showing the treatment required, the plan also shows the treatment price, how much would the patient pay and how much would the insurance company pay as well. Not to mention the feature of showing the priority of each treatment based on urgency.

Invent EMR Solution - The Treatment Screen for Dentists showing the Dental Chart`
Invent EMR Solution – The Treatment Screen for Dentists showing the Dental Chart
Invent EMR Solution - The Medical History Screen - Progress
Invent EMR Solution – The Medical History Screen – Progress
In addition to the conventional features such as appointments and payment that some other clinic management systems may provide, Invent Medical EMR System dives deeper to manage the activities taking place inside the treatment room via its comprehensive yet user friendly Progress Module.

During treatment, doctors can use the progress module to diagnose the problem that may occur in a patient, and also specify the treatment procedure required to cure the problem. Once the doctor does that, a Progress Note is automatically created to document what the doctor has done in the treatment room. The doctor can then add a note to any procedure planned or had done. Required procedure may be done in steps, therefore the progress module allows users to mark the status of each procedure whether it is a ‘Planned’ procedure or a ‘Completed’ procedure; this give complete visibility to the treatment team as well as to the accounting team that is working in parallel.

Invent EMR Solution - The Dental Charting & Medical History Screen - Progress
Invent EMR Solution – The Dental Charting & Medical History Screen – Progress
Invent EMR Solution - The Perio Charting for Dentists
Invent EMR Solution – The Perio Charting for Dentists
Invent EMR Solution - The Images & Documents Screen
Invent EMR Solution – The Images & Documents Screen
Invent Medical EMR System includes a library of images for every patient. The library could include patient photos, X-Ray images, financial statements or insurance record. Beside storing and viewing images, the module also allows zooming into the images and also editing.

It is also a handy module which allows capturing images from a directly connected or network scanner or camera and automatically storing it into image library. Not to mention that the module allows capturing radio graphs from a properly configured device and storing it to the library. It is a module that contributes to a paper-less clinic.

inventsms

  • The EMR is integrated with a fully automated SMS reminder system. Send bulk SMS, appointment reminders, birthday messages, recall messages …etc all automated at the background.
  • SMS can be integrated to automate sending notifications, reminders, auto-birthday messages & bulk marketing messages to all or only active patients (patients you’ve seen)

Invent SMS Module Sample

The SMS module saves you a lot of phone calls bills to remind your patients of their appointments.

Daily appointments email

Feature : Automated daily “list of appointments by doctor” via email through the medical system

Description:
1. This system update/release will help you get an email on daily basis reminding you of tomorrows appointments (patient name, mobile, branch & timing).
2. Each doctor can get his own list only
3. Only doctors with appointments list will get the email
4. Only doctors who are setup to get the daily reminder will get it
5. The owner of the clinic can get a list of his appointment + appointments list of all or selected other doctors

reporttomananger

Managers & Accountants will receive the daily-income reports automatically every day through email service.
The daily income report includes:

1- Cash payments
2- Credit card payments
3- Insurance payments
4- Total number of payments (patients)
5- Payments categorized by doctors/providers
6- Procedures that are related to payments
7- Reference/Receipt numbers
8- Patients that have made payments
9- Time of payments/procedures done
10- Total income

The below is a list of some of the interesting features of the EMR System:

e-sign

    1. Signature Device: this can be used for consent forms on surgical procedures for example
    2. Multiple Modules from Appointments to Billing and Medical History Tracking
    3. Adaptability & customization: The EMR system is applicable to all professionals: whether you are a dentist, a dermatologist, an ENT ..etc the system can be customized to suit your practice needs.
    4. Fast, Secure and easy to use
    5. The EMR system can be integrated to online aoopintments forms on your website! You patients visit your website, book an online appointment and it shows directly on the reception’s screen, can you imagine?!

EHR

  1. Integration with Smart Card /CPR (Bahrain Only): capture patients details in 3-5 seconds along with their picture directly into the EMR system.
  2. Alert Pop-ups messages: you may add a special note of a certain patient each time his/her file is opened. For example: once selected you get “ This is a VIP patient, do X,y &Z actions”
  3. Time blocks: if a doctor goes on leave, a time-block can be added on the schedule screen
  4. Forms: you can customize any form you have and insert it into the system. Examination forms will allow capture all details you need on a patient and keep an e-copy of it.
  5. Stylus Pin Marker: you may use a stylus pad to insert hands-free markings on forms
  6. Document Management: you can save any scanned copies, images, PDF files, Excel files ..etc. for each patient for future references.
  7. Insurance: if you decide to start accepting insurance, the system fully supports the insurance schemes/policies setup used in Bahrain. Special conditions apply for other countries.
  8. Tracking medical History: there are multiple ways to take notes for each patient. This is recommended to be covered during a special training for doctors.
  9. Email utility: you can send an email directly from within the system while attaching any files too
  10. Customized Reports: if a report does not exist, a new report can be customized, existing main reports are:
  • Patient details: multiple reports
  • Daily, weekly, monthly and by period payment reports: payments by types report, payments by procedures & discounts report
  • All appointments for a date or date range.
  • All new patients whose first completed procedure falls within a specific date range.
  • Insurance reports (if the insurance module is setup and installed)

Testimonial

 

 

 

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Choosing an IT company to implement my hospital’s IT infrastructure was a headache; I literally met dozens of companies until I was finally led to Invent ITS. They were there from day 1, all the way to completion, provided me with all IT services I needed. Invent ITS helped me launch several new initiates, saved week’s worth of management time. Frankly speaking, they are too smart to let go; professionally speaking, I highly recommend their professional services. Read Project Details

Dr. Munem Haffadh, HSDH

It is our pleasure to give our testimony for your company.We at Seef Dental worked closely with Invent ITS,represented by Mr.Ali Alhalwachi and his team .We were impressed by the their excellent dedication,knowledge ,service and most of all their commitment to delivering an excellent product . We were exposed to many other Dental program, yet their custom made program was produced after long hard hours of work and thorough research they to fulfill the needs of any professional in our field and I have to say they did an excellent job . Most of all the after sale service and continued support is a rare thing to find in our market but with ITS ,it’s core of business success. We wish you all the best and we look into further co operation for continuous development and innovations in the current application. Ali ,thank you and your professional team. See Project Details

Dr. Sameh Shaheen, Seef Dental, Bahrain
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Dozens of clients in and outside Bahrian

 

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drHjI had used EMR since 2007. Currently Using Invent ITS software since 2014. The software is easy and includes all of what I need, appointment, progress note, list of procedures, prescriptions and accounting. This software made my life easier in the clinic as a doctor and as business administrator.
The other advantage that the Invent ITS team will do all changes and customization I need. The support team is excellent and available when needed.Read Project Details

Dr. Hussain Juma, – Professional Dermatologist, Zinj- Bahrain

DRM1Choosing an IT company to implement my hospital’s IT infrastructure was a headache; I literally met dozens of companies until I was finally led to Invent ITS. They were there from day 1, all the way to completion, provided me with all IT services I needed. Invent ITS helped me launch several new initiates, saved week’s worth of management time. Frankly speaking, they are too smart to let go; professionally speaking, I highly recommend their professional services. Read Project Details

Dr. Munem Haffadh, HSDH

drsamehcWe at Seef Dental worked closely with Invent ITS,represented by Mr.Ali Alhalwachi and his team .We were impressed by the their excellent dedication,knowledge ,service and most of all their commitment to delivering an excellent product . We were exposed to many other Dental program, yet their custom made program was produced after long hard hours of work and thorough research they to fulfill the needs of any professional in our field and I have to say they did an excellent job . Most of all the after sale service and continued support is a rare thing to find in our market but with ITS ,it’s core of business success. We wish you all the best and we look into further co operation for continuous development and innovations in the current application. Ali ,thank you and your professional team. See Project Details

Dr. Sameh Shaheen, Seef Dental, Bahrain

dralimI’ve been in the market for so many years. Simply speaking, I’m not a guy you’d easily convince to dramatically change my whole business operation. “Invent ITS “were ‘too good’ and what they offered me what simply “too good” to reject. They’ve done a good job. See Project Details

Dr. Ali Matter, Ali Matter Consultants Group

drtalalInvent ITS helped me boost my IT infrastructure to that “next-level” I always planned for. The best thing about them is reliable consultancy, they will tell what you exactly need & help you do it,I value that the most. See Project Details

Dr, Talal Alalawi, Al-Alawi Center

drmariamHonestly, I was surprised. I never thought I could get all my operation in the clinic FULLY automated in such effective and efficient way. I do recommend “Invent ITS.

Dr. Mariam Habeeb, Mariam Habeeb Dental Clinic

Creating a new patient file was always a time consuming process, with Invent Dental Management System Smart Card (CPR) integration package, it became a click of a button. We are loving it, and the patient’s who don’t have to wait anymore are loving it too

Almosawi Dental Clinic, Dr. Rashad Al-Alawi